Project Management experts

Key Responsibilities

Project & Administrative Coordination

• Provide operational and administrative assistance to support project delivery and the company’s day-to-day activities.
• Liaise with the Accounting Department on finance-related matters and assist in reviewing and rectifying claims, billing records, and supporting invoices where necessary.

Procurement & Vendor Coordination

• Act as a point of contact for suppliers and external service providers, facilitating communication and follow-up.
• Prepare and maintain procurement-related paperwork, including purchase orders and vendor-issued bonds or guarantees.
• Coordinate supplier payments and follow up on outstanding payment procedures.

Regulatory Compliance & Government Liaison

• Oversee corporate investment and business registration records (IRC/ERC), ensuring timely renewals and processing any required revisions or extensions.
• Facilitate immigration and employment documentation for foreign specialists, including visa applications, work permits, and personnel transfer arrangements.
• Organize the necessary visa and work authorization procedures for overseas visitors, consultants, and experts.
• Liaise with relevant tax authorities to address inquiries, clarify regulatory matters, and support negotiations when required.

Office Administration

• Coordinate general office operations and administrative services to ensure the workplace functions efficiently.

Travel & Logistics Management

• Arrange domestic and international flight bookings for employees undertaking business travel.
• Manage hotel reservations and accommodation arrangements for business travelers.
• Coordinate accommodation requirements for visiting clients, business partners, and overseas personnel, including rate discussions and negotiations with hotels.
• Organize transportation and vehicle services for visitors.
• Plan and coordinate company outings and internal trips.
• Handle additional travel coordination and logistical requirements arising from business activities.

Document Control & Correspondence

• Monitor the receipt, dispatch, distribution, and tracking of documents exchanged with customers, suppliers, external contractors, and the project execution team overseas.
• Maintain proper document records to support accurate information flow and effective coordination among relevant parties.

Candidate Requirements

• Previous involvement in project implementation, project coordination, or related operational support activities.
• Basic understanding of accounting principles and routine financial documentation.
• Familiarity with applicable laws, administrative procedures, and relevant regulatory requirements.
• Strong English proficiency, with the ability to communicate clearly and professionally in both written and spoken forms.
• A proactive and self-driven working style, with the flexibility to adapt to new responsibilities and challenges.
• Capable of managing assigned tasks independently while collaborating effectively with colleagues and cross-functional teams.
• Available to commence employment immediately or within a short notice period.
• Good command of Microsoft Office tools, particularly Word, Excel, Outlook, and PowerPoint.

HOW TO APPLY: Please send your CV to the consultant in charge:

Mr. Linh Vu

E-mail: linh.vu@ev-search.com 

All applications will be considered without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or any other non-merit factor.